We’ve supercharged the Share for External Review feature by adding Collections. Now you can group images from different Work Units into Collections, making it a breeze to share multiple images with external reviewers at once. It’s simple to track all review tasks from a single page too—talk about convenience!
You can add tasks to Collections once they’ve reached the Photo Review and Post Review stage. More information on the set up can also be found here.
Before diving in, ensure your studio has Sharing settings configured. Also, make sure your role permissions allow you to “Edit” in Collaboration.
Need guidance? Look for Ecomm: Share for External Review in our Help Center.
Review Collections page
This is the hub for all your Collections. The content you see here is filtered based on client access and your time zone settings. Just like in other Gamma pages, you can apply, save, and share custom filters to suit your needs.
View Options:
Grid View: Perfect for a visual overview.
List View: Great for a detailed breakdown.
Hover Over a Collection for Quick Actions:
Copy Link
Open in New Tab: More on this in the Collections Review section.
Three-Dot Menu: Offers these options:
Disable: Turn off a collection (you can re-enable it anytime).
Delete: Goodbye, Collection.
Duplicate: Copy all settings and images into a fresh collection.
Debug Info: Useful if you need to reach out to Support.
Clicking a Collection brings up extra info. A slide-in panel provides more details. And yes, you can edit the Collection anytime!
Creating a Collection
There are two Collection types: Photo Review and Post Review
You can create Collections at the corresponding workflow steps when tasks reach the To Do status.
From the Kanban Screen:
Select tasks from Photo Review or Post Review kanban views.
Click “Share” to create a Collection.
From the Collections Page:
Navigate to the main Collections page.
Click “Create Collection” to start fresh.
Setting Up a Collection
You will then see the setup screen appear. From here you can change the Collection’s name and add a description as per your preference.
Collection detail tabs
On the right-hand side, you will see three different tabs.
Overview: Adjust sharing settings for reviewers (like External Review Task Setup)
Add reviewers and assign access levels.
Set experience preferences (e.g., visibility of decisions or feedback).
Content: View and add tasks—organized as Ecom or Editorial. Click ‘Add content’ to add more tasks.
Comments: Review and reply to reviewer feedback in real-time.
Collection’s General Access
Restricted: Only invited users from allowed domains can access. More information here.
Collection’s Experience Settings
By default, the feedback and decisions are shown to everyone. However, you can set this up differently per your preference.
Allow showing Alts: alternative images will be displayed
Allow download: by default, it is disabled
Feedback visibility: you can choose to show it to everyone or to CF users only
Decision visibility: you can choose to show it to everyone or to CF users only
Decision level:
By Collection: Decision maker will make a single decision for the entire collection
By Assets: Decision maker will approve or reject individual assets
Approval automation: Once all of the decision-makers have approved the collection, all tasks within that collection will be pushed to the next step in the production.
Asset elements: by default, the filename is displayed
Sort order:
Product sorting
Asset sorting
Collection sharing
Once your collection is set up and you’ve added your reviewers, it’s time to share for review.
Here, you have the options to:
Save & Send Invitations: to send out an automated email notification inviting the reviewers to review the collection’s assets.
Save & Close: to save the collection and it will close the setup screen. Then, you can head over to the Collections page to copy a share link manually.
Want to preview what reviewers will see? Click “Open in New Tab” to view the Review App interface. This is also the same interface that your external reviewers see when reviewing the shared collection assets. Click here to learn more.
Note:
Tasks from different Clients can go into the same Collection.
If a Photo Review or Post Review task is deleted or reset, its assets are also removed from the Collection.
Collections can handle up to 1,000 tasks.