Managing a Commercial Studio involves not only overseeing the production process from sourcing to delivery, but also handling various human resources such as models, photographers, stylists, coordinators, and more. By organizing these operational aspects within the same system as your production tracking, you can streamline the overall management of your studio.
Talent & Crew is a feature available in Creative Force's Planning module. It allows you to quickly access all the information related to your Talents, who are the models that serve as the primary subject of your content, and your Crew, who are the individuals that may be assigned to a session or team on the set and work on the final assets.
First, you must have View or Edit access to Talent & Crew and Rates under your User role setting.
Same as other pages in Gamma, you will be able to filter by different values, change the display columns, change the thumbnail size and save/share your own view.
Adding Talent & Crew
1. Individual Add
On this page, you can add users by clicking ‘Add’ and then ‘Add Resource Users’.
2. Bulk Upload
For efficiently adding multiple Talent & Crew members at once, you can use the bulk upload feature:
Click on the 'Add' dropdown menu and select 'Upload Sheet'
2. Download the template file provided by clicking 'Download Template'. To help with mapping skills, employment type, and other fields in your upload file, you can export a reference list of IDs by clicking Reference Data.
3. Fill out the template with your Talent & Crew information. The template includes fields for:
a. User Code
b. First Name and Last Name
c. Contact Information (Email, Phone, etc)
d. Country ID
e. Employment Type ID
f. Skill IDs
g. Agency IDs
h. Rate IDs
i. Custom Properties
4. Save your completed template as an XLSX file
5. Upload your file by dragging it into the upload area or clicking 'Browse'
6. Review any validation messages and make corrections if needed
7. Click 'Continue' to complete the upload
Managing Talent & Crew Information
Clicking on a user, you will see the Overview slide-in coming from the right side. From this slide-in, you will see the below info regarding the user. All of this info can be added or updated via Edit User.
User’s contact sites and links
User’s skills
User’s agency: A user can be represented by one or more agencies, and you can add that in to the list or create a new agency. This includes storing agency contact information and the ability to manage multiple agents per agency.
User’s rates: You can select multiple rates for that user from the existing list or Add custom rate. Rates are hidden by default and accessible via role-based permissions to protect sensitive information.
Talent properties
Bulk Updating Talent & Crew
To update multiple Talent & Crew members in bulk:
Select the users you want to update from the main Talent & Crew screen
Click 'Actions' and select 'Update via Sheet
3. Download the current data as a template by clicking 'Export Current Data'
4. Make your updates in the exported file
5. Upload the modified file
6. Review the changes and click 'Continue' to apply the updates
Note: When updating via file upload, new values (including empty cells) will overwrite existing data for the fields included in your upload file. It’s recommended that you remove any columns that you do not intend to update to avoid removing existing data.
Asset Management
Clicking on the ''Asset tab', the favorite images of the Talents will be displayed. Click on 'View', and you will be brought to the Talent's galleries where you can manage and organize assets related to talent and crew. Users can upload assets, select assets as favorites, and add assets into custom galleries for later reference.
While editing user, you can also select a different image to represent your talent. You can either upload an image you already have in your local drive or select an image from production.
Note: At the moment, the supported formats for updating the Talent Avatar are .jpe, .jpg, .jpeg, and .png.
Stay tuned for more to come with this feature!