Sample pooling is a feature in Creative Force that allows you to share the samples between jobs or clients without importing them multiple times into the system. To enable this setting, please read here. This article will show you how this feature works.
Note:
Throughout this article, I will be using product Art 1 from client Goon as an example.
When sample pooling is enabled
Product Art 1 has one sample associated with it which is SE24878894CF. When importing the job, this product does not have a designated sample code, therefore, the sample code is created automatically by Creative Force.
When there is a new job with the same product code and the sample pooling is enabled, Creative Force will not create a new sample code. The new sample will have the same data as the already existing sample which are, for example, the same sample code SE24878894CF, same check-in information…
When sample pooling is disabled
When sample pooling is disabled after being enabled, the pool will be closed creating a new pool. This time, if you import a new job with the same product codes, Creative Force will create a new sample code.
On the sample screen, the samples that are in the same pool will be in one line with the same sample code which is SE24878894CF but the Job code, Job name, and Status will be showing ‘Multiple values’ as these are all different.
The new product that does not share the same pool will have a different sample code which is SE24879264CF.
When sample pooling is enabled again
When sample pooling is enabled after being disabled, a new pool will be opened. This pool will be linked to the latest sample created.
This means that the new product Art 1 will share the same sample code which is SE24879264CF with the latest product imported.
Note:
The logic continues as shown above if the sample pooling is alternatively enabled and disabled. And it will work the same if you choose to share the samples between clients as long as the product codes match.
If sample pooling is disabled, user cannot add multiple samples to the same product code in the same job without a designated sample code.