Effective AI governance relies on a combination of organizational, technical, and data-focused controls embedded throughout the entire AI lifecycle. With Creative Force at the helm, studios have full control and total visibility over the entire product life cycle and how it interacts with AI throughout.

Introduction

AI Governance allows studios to access, review, and approve AI Vendors and models from a central location. Creative Force's approach to AI Governance is built around three core pillars: Clarity, Control, and Continuity.

Pillar	Solution	Function
Clarity	AI Native Solutions	Review all AI-powered features and understand what models are involved in their functionality.
Control	AI Models & Functions	Access, review, and approve third parties for use in a central location
Continuinty	Audit Log & Report	View a detailed audit log of events related to AI Governance, and generate reports for compliance.

⚙️ Permissions: To open any AI Governance screen, the role must have the AI Governance permission set to View or Edit. View shows the screens read-only, while Edit permissions allow changes.

Required Agreements

Part of the 'Control' aspect of AI Governance is that some AI-related functionality requires internal acknowledgement before the related functionality becomes available for use.


Native Solutions	All require agreement to relevant AI vendor(s) and model(s) for use.
AI Connectors	Subfunctions of the Creative Force AI connector require agreement to relevant AI vendor(s) and model(s) for use. All other AI Connectors do not require agreement because customers must agree to the vendor’s terms and conditions in order to get the credentials needed to enable the connector.

⚠️ Implementation Grace Period: Customers using Native Solutions and AI Connectors prior to October 6, 2026 have until November 3, 2026 to agree to the relevant AI vendor(s) and model(s). After this date, the AI features powered by AI vendor(s) and model(s) that have not yet been approved will not work until the relevant approvals have been made.

AI Native Solutions

In the AI Native Solutions tab, all available native solutions along with key information, version review, and a toggle to enable or disable. AI Native Solutions is a section inside Integrations & AI. To access it, head to Studio Settings → Integrations & AI → Native Solutions.

Layout/Navigation

The page is broken up into sections by feature. Each feature card shows its active version, a Feature enable toggle, and other details.

Section	Description
Feature	The name of the Native Feature and a short description.
Version Selection	Select and enable the version(s) of Native Solutions you’d like available for use in Creative Force.
Enable/Disable	Toggle On/Off Controls whether the selected model and version are approved for use within Creative Force.
Models	Shows a row for each AI Model related to the selected feature & version. → Approval Status: Model's current approval status. → View: Select to directly navigate to the relevant model in the AI Models & Functions tab for approval.

⚠️ Important: In order for a Native Solution to be enabled, the related AI Models must first be approved under AI Models & Functions.

AI Models & Functions

The AI Models & Functions tab details AI models and vendor functions in use across Native Solutions and Connectors, with their vendor, inference location, and acceptance status. AI Models & Functions is a nested subsection inside AI Governance. To access it, head to Studio Settings → AI Governance → AI Models & Functions.

Layout/Navigation

Filtering and search options along the top allow you to search and review entries based on their value.

For the generated results, the tab will be broken down into sections by Model, all of which we have outlined in the table below:

Section
Model	Lists which vendor and individual model the section relates to.
Model Approval	Shows the current governance approval status for the Model. Learn more.
Category	Shows the primary AI Model Category. Learn more.
Inference Location	Lists the currently set preference for instance location. If there are no configurable locations, it will be blank.
Used In	Lists all Native Solutions and AI Connectors that the AI Model is associated with. Learn more.
Documents	Provides a link to external documentation for the specific Model. Learn more.

AI Model Category

Category	Description
Multimodal	AI models that can process and understand multiple types of input simultaneously, such as text, images, and video. Generally, they can receive a mix of inputs and generate responses based on the combined context.
Vision	AI models focused on understanding and analyzing images or video frames. This would cover capabilities like image recognition or object detection. Primarily focused on interpreting rather than generating.
Video Generation	AI models that generate video content from prompts, images, or other inputs. Generally, these are tools that produce short video clips based on text descriptions or reference media.
Image Generation	AI models that are specifcially trained to generate images from text prompts or other inputs.
Post Production	AI models that modify or transform existing images, rather than generating from scratch. This includes background removal, expanding canvas, sharpen / upscale, and more.

Review & Accept

To accept the use of a model and its subprocessors, you must first review its detail card and accept by toggling and saving.

Menu Subtab	Overview
Subproccesor	Shows the sub-processor agreements and the authorization consent checkbox. Consent is recorded by user and timestamp, and can be revoked later.
AI Models	Approve or reject individual AI models offered by each vendor. Auto Approve New Models: Automatically approve any new model added under this vendor. Approve All Current Models: Toggles each individual model to the approved status.
Locations	Set instance location preferences per vendor, and order them by priority (if applicable). For each available location, you can approve or deny this location from being used. When multiple locations are available and approved, drag and drop to reorder their priority of use. When no location is explicitly selected, we use the vendor’s Primary location. ⚠️ Location controls are not available for all models.
Terms of Service	Review Creative Force’s terms and conditions for using the AI vendor.

Approval Status

The status listed under the Model Approval section will appear here and varies depending on the steps taken so far in the approval process.

Status	Description
Vendor Pending	Appears when the sub-processor has not been approved, or after approval was manually revoked.
Pending	Appears once a sub-processor has been approved, but before specific AI Models have been approved.
Approved	Appears once both the sub-processor and models are approved.
Auto-Approved	Appears once both the sub-processor has been approved, and AI Models have been approved via the 'Auto-Approve' toggle setting.
Included	When a model’s Category is AI Function, it will show as included. The studio approves it automatically the moment it accepts the vendor’s Sub-Processor terms, and it cannot be un-approved individually.

Revoking Approval

Approval can be revoked manually at any time once approval has taken place. In the 'view details' menu, scroll to the bottom and select 'Revoke Sub-Processor Acceptance,' confirm the details via the pop-up dialogue, then hit 'Revoke & Save' to apply the revocation.

⚠️ Important: Revoking a vendor blocks all new tasks using that vendor's models. Tasks that are currently in progress are not interrupted.

Document Reference

The following table contains a reference for the types of documents that may commonly be linked to within the details menus for review and acknowledgement.

Document Type	Description
Terms of Service (ToS)	Details the ongoing service relationship between the provider and the user. Sometimes covers broader topics like SLAs, billing, account management, and liability.
→ Vendor ToS	Linked to from the sub-processor lists.
→ Creative Force ToS	Shown in the view details menu.
Privacy Policy	A public-facing document describing how a company collects, uses, and shares personal data– broader in scope than the ToS, and typically what links out to the Subprocessor List.
Subprocessor List	Companies typically maintain a public Subprocessor List, often as part of their Privacy Policy, to stay transparent and compliant with privacy regulations. A subprocessor is essentially any vendor behind the vendor that may interact with data.
Data Processing Agreement (DPA)	A legally binding contract (often an addendum to the ToS) that governs how a vendor processes personal data on a customer's behalf, specifying obligations around data protection, breach notification, and use of subprocessors– typically required for GDPR/CCPA compliance.

Audit Log

In the Audit Log, you will find a single source of truth outlining all events related to changes in AI behavior within Creative Force.

The Audit Log is a nested subsection inside AI Governance. To access it, head to Studio Settings → AI Governance → Audit Log.

Layout/Navigation

Filtering and search options along the top allow you to search and review entries based on their value. For the generated results, the log will be broken down into sections, which we have outlined in the table below:

Column	Description
User	The user who performed the action related to the specific entry.
Role	The role assigned to the user related to the specific entry.
Date & Time	The exact date and time the event occurred.
Event	The specific operation, action, or event that was triggered.
Entity	What was acted upon - the object, record, or resource that the action was performed on.
Details	Additional context about the action and highlighting what changed.

⚠️ Important: All governance actions are audit-logged with 12-month retention. The log is immutable, meaning you cannot otherwise edit or delete entries.

Report

In the Report section, you will find a generated report that provides a singular overview of information relevant to AI Governance in Creative Force. Report is a nested subsection inside AI Governance. To access it, head to Studio Settings → AI Governance → Report.

📝 Note: The information in the report is a snapshot generated at the time the page is loaded.

Layout/Navigation

Section	Overview
Print	Select the button anchored top-right to export the entire report through the browser’s print dialog as a single multi-page PDF. This allows studios to easily generate and hand off a document for internal compliance or external auditors.
Overview	At the top of the AI Governance Report, you will find three counter cards, showing the total number of related vendors, solutions, and connectors, and the number of them that are currently enabled.
Vendor Compliance	A list of vendors/sub-processors, along with their acceptance status, who approved, and other governance details.
Native Solutions	A snapshot of the information shown in Native Solutions, including feature status, active version, and required vendors.
Connectors	A summary of connectors that utilize AI functionality, including their enablement status, payment type, and related sub-function statuses.
Model Inventory	An inventory of all AI Models, grouped by vendor, with references to the solutions they are used in.
Recent Activity	A selection of the most recent governance activity from the Audit Log.