Creating a job by Data Sync allows studios to funnel data from their Data Source directly into a specific job based on pre-set criteria. In this article, we will cover how to set up a new job via sync and the various configuration options.
➕ Add On: Create Job from Sync is part of an add-on package. If you are interested in using this feature in your studio, please contact your CSM.
Getting Started
In order to get started creating Jobs from Data Source Syncs, you will need to first have completed setting up and configuring your Data Source. For more information on this, please see the related article linked below.
Create New Job
With your Data Source set up and connected to a Workspace, head to Jobs → Create Job → 'Sync from Data Source'
In the next menu, fill out the necessary information for job creation.
Option Field | Function |
Workspace | Select the Workspace this job will be associated with. |
Job Name | Enter a name for the Job. |
Job Code | Designate a 'Job Code' or internal identifier. |
Deadline | Set a deadline by which the Job is to be completed, for internal tracking. |
Properties | Add any specific properties at the Job level that should be associated. |
Sync Critera
In your Data Source, you may have many separate files and thousands of different Products which can be difficult to manually review. To circumvent this, Creative Force will ask you to define the specific Products you want to sync, and we will pull all matching criteria into the Job automatically.
When you click ‘Add Rule’, the Product has to match all the values stated in that section.
When you click ‘Add Section,’ Creative Force will look for a Product that matches the first clause (section) of the rule. If nothing matches, we will move to the next clause (section).
We offer three conditional operators to configure your criteria.
Conditional Operator | Function |
Equal To | The property value has to be an exact match. |
Not Equal To | The property value has to be anything but an exact match. |
Contains | The property value includes the data you fill in |
The logic for these criteria is otherwise the same as the logical operators found in Conditional Rules. For more information on this, see our dedicated article by following the link below.
Test Criteria
After filling in your sync criteria, you can test your equation by clicking ‘Test Criteria’. The number of matching records in your Data Source will be shown in the pop-up menu for you to review.
Import Settings
After selecting 'Continue,' the Import Settings menu will be displayed.
For more information on Import Settings, see our dedicated article linked below.
Post-Job Creation
After hitting 'Continue' once more, Creative Force will begin to query your Data Source for matching products and begin to sync. You will be able to view your created job in the Job view once it has completed.
Disable Auto-Sync
Once the synced Job is created, you will have the option to Disable Auto-Sync. This is helpful when you want to control syncs and avoid confusion in the Production line.
You can find this action under the three-dots menu in the Job slide-in and under the Actions button in the Job detail view.
The auto-sync function will be disabled automatically after 90 days if no new products are added to the Job.
Select the option within the notification in the Job to re-enable the auto-sync.
After re-enabling the auto-sync, the timeframe will be extended for another 30 days.
Review Sync Criteria
All Jobs which are utilizing Sync Criteria to add productions have an indicator near their name in the Job view. To review the configured criteria for a Job sync, select the icon and review the pop-up dialogue.
⚠️ Important: While the configured criteria for a Job can be viewed after initial setup, it can not be changed. If an edit is required, we recommend disabling the sync and creating a new Job with the desired sync criteria.