We are expanding our Share for External Review feature with Collections! Images from different workunits can be grouped into Collections and from there, users can share those collections at scale to the external reviewers allowing them to review multiple images all at once and users can check the status of all the review tasks in one place!
When the tasks reach Post Review, you can add those to Collections. More info about Post Review for Ecom is here.
Before using Collections, you will need to set up your Sharing settings in your studio, please refer to ‘External Sharing general setup' in this article. And setup your role to have ‘Edit’ right on Collaboration.
Collections page
This is the main page where you can see all of the available collections, the results you see here is filtered by your client’s access level and your user’s time zone settings. Similar to other pages in Gamma, you will have different filters to create, save and share your own view to other members. You can also select between a Grid view or a List view.
When hovering over the collection, you will see some different icons and options:
Copy link
Open in new tab - which we will talk about in Collections review section
Three-dot menu will give you option to:
Disable: is to disable the collection and you can enable it again
Delete: is to delete the collection
Duplicate: will come in handy when you want to copy over all the settings and images into a new collection
Debug info: will come in handy when you need to reach out to our support
Clicking on the collection, the slide-in will come from the right-hand side giving you extra info about that collection. And, of course, you can edit the collection anytime you want.
Collection creation and sharing
When the tasks are To Do at Post Review, you can start adding those to your a Collection.
From Post Review kanban screen
You can create a Collection from Post Review kanban screen by selecting the tasks you want to share from the kanban, and clicking ‘Share’.
You will then see the setup screen appear. From here you can change the Collection’s name and add a description as per your preference.
On the right-hand side, you will see three different tabs.
The Overview tab is for setting up the sharing settings for your reviewers. This is similar to the ‘External Review task setup’ here.
Add reviewers and give an access level for each reviewer.
Define the experience settings for that collection.
The Content tab is where you can see the tasks added to this collection. You can click ‘Add to collection’ to add more tasks in. The tasks are divided into Ecom and Editorial content type.
The Comments tab is where you can read and reply your reviewer’s comments. This is updated in real time.
Once your collection is set up and you’ve added your reviewers, it’s time to share for review.
Here, you have the options to:
Save & Send Invitations: to send out an automated email notification inviting the reviewers to review the collection’s assets.
Save & Close: to save the collection and it will close the setup screen. Then, you can head over to the Collections page to copy a share link manually.
If you want to preview your Collection, you can click ‘Open in new tab’ and it will bring you to our review app. This is also the same interface that your external reviewers see when reviewing the shared collection assets.
From Collections page
You can also create a new collection from the Collection page. On this page, you will have an overview of all the collections you have access to.
Click ‘Create collection’.
You will then see the similar setup screen appear. From here configure the sharing settings of your Collection as per your preference and send invitations for review.
Note:
Tasks from different Clients can be added to the same collection
Tasks that have been added to a collection cannot be removed from that collection
When a Post Review task is deleted or reset, the assets associated with that task will be removed from the collection
When a Post Review task is reset, the assets associated with that task be removed the collection
You can add up to 1000 tasks to one collection
Reviewing Collection Assets
Once invitations have been sent, your reviewers will receive an email notification inviting them to review the assets shared in the Collection.
From that point, your reviewers can start viewing assets, control thumbnail size, search for assets, make markups/comments. On your left hand side, you can see all the collections you have access to. Depending on your access level, you can approve, reject, leave comments or markings on the images.
Collaborating with Collection Reviewers from Gamma
At first glance, you can see real time tracking of who has seen, commented, and made decision (S C D). You can also see the status of the review tasks within your collection.
Blank dot shows the task is at To Do
Blue dot shows the task is In Progress
Green dot shows the task is Done
Red dot shows the task is Rejected
From Gamma, you can track real time progress of decision making and comments from the Post Review task view and Collections detail view.
You can review the assets and leave comments,markings, @mentions, replies, and reactions for other reviewers to see by double clicking on the asset. After leaving a comment, there will be a text and a pencil icons on the thumbnail images.
You can also mark for rejection and promote which comments should be turned into rejection reasons.
Any task assets that are rejected or done will appear toned down and read only in the Collection. You can remove them from the collection at any time by right clicking on the task.